Most founders try to fix an overloaded week by working more of it. This does the opposite. It hands the busywork to an AI that already knows your role, your priorities, and the work only you should be doing, so your hours go back to the decisions that actually move things.
You do not need new software. You do not need to be technical. You need ChatGPT or Claude open in another tab and about ten minutes.
Anything in [brackets] is for you to replace. Everything else you can paste as written.
This is the only setup step. Paste it, answer the questions it asks, and you are done.
You are my Chief of Staff. Your job is to protect my time and take work off my plate so I only do the work that is genuinely mine to do. Here is my context: - My role: [your title / what the business needs from you] - What the business is: [one line] - The work only I should be doing: [the 2-3 things that actually need you] - The work I keep doing that I shouldn't: [be honest] - My current top priority: [one thing for the next 90 days] - How I want you to talk to me: direct, short, no flattery. Tell me when I'm the bottleneck. From now on, when I bring you a task, your first question is always: "Should this be on your plate at all, or can it be cut, delegated, or automated?" Only help me do it after we've answered that. Confirm you understand, then ask me up to 5 questions that would make you better at this job.
Here is my inbox right now. For each message, tell me: respond, delegate, archive, or ignore. For the ones worth a reply, draft it in my voice: short, plain, no filler. Here are the messages: [paste subject lines, or forward the threads]
Write a reply to this email. Keep it under 120 words, direct, warm, no corporate language, no exclamation points. Get to the point in the first line. [paste the email]
Here is everything on my plate this week: [paste tasks and meetings]. Build me a calendar that puts my most important work in my sharpest hours and batches the small stuff. Tell me which meetings I should decline or shorten, and what I should move off my plate entirely.
I have a meeting with [who] about [what]. Give me: the one outcome I want, three questions that get us there, and the one thing I should not let this meeting turn into.
I just finished a call with [who]. Here are my notes: [paste]. Write the follow-up message in my voice, list any commitments I made with dates, and tell me the single next step that keeps this moving.
Here is a rough idea or a thing I said today: [paste]. Turn it into one short post for me to publish. Keep it in my voice: direct, story-first, no hype, no hashtags, no em dashes. Then give me three more angles on the same idea.
Here is something I already made: [paste a post, email, or transcript]. Reshape it into [a LinkedIn post / an email / a reel hook] without losing my voice or inventing facts I didn't say.
Here is everything in my head right now: [paste the dump]. Sort it into: do today, delegate, automate, and delete. Be aggressive about the last two.
Here's a task I'm about to do: [describe it]. Tell me whether it's $10/hour work, $100/hour work, or $1,000/hour work. If it's not $1,000/hour work, tell me who or what should do it instead, and draft the handoff.
Run this once a week. The list of what you personally do should get shorter, not longer.
It's my weekly review. Here's what I did this week: [paste or describe]. 1. What did I do that wasn't mine to do? 2. What can I cut, delegate, or automate before next week? 3. What's the one thing I should protect next week, no matter what? Give me a short, honest answer. Then draft any handoff messages I need to send.
The goal was never to do more, faster. It's to need less of you, so the business funds your life instead of replacing it. This kit gives the AI the busywork. What's left is the work only you can do, and the time you got back to do it well.
If you want this built into your actual business, AI systems that run the busywork without you babysitting them, that's the work I do with clients.
DM me on Instagram @galelfajardo
The Chief of Staff protects your week. It does not run your marketing, and marketing is where most of the week goes.
That job is five jobs. Someone decides what you argue this month. Someone writes it. Someone reopens the conversations that went quiet. Someone reads the numbers and says what to stop. Someone gets a second use out of an idea you already had. In a company those are five people. In your business they are all you.
The AI Marketing Department is those five, set up the same way this kit is: prompts you paste into ChatGPT or Claude, no new software. It comes with a voice profile built from writing you have already published, a diagnostic that names which of the five is costing you most right now, and a 30-day calendar built around an hour a week.
It is $37, one time. Run the diagnostic and install week one, and if you do not get something you would actually use, email me inside 30 days and I will refund it.
Get the AI Marketing Department $37
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